Book a Call
Book a Call
All AI Solutions

Email AI

Automated RFQ Management

Increase your sales and autonomously process hundreds of inbound email RFQs, removing the human bottleneck. Reply with a complete quote in 1 or 2 minutes, potentially hours before competitors do.

What’s the Problem:

Aviation supply chains are often overwhelmed by email requests for pricing and availability. Even when RFQs are marked as AOG and urgent, prioritizing these emails is difficult. Important questions arise: Do we have the part in stock? Can we deliver in time? What’s the right price? Ignoring low-value requests while fast-tracking others could lead to more high-value sales, but how?

Solution Overview:

Email AI leverages advanced Large Language Models (LLMs) to intelligently read, categorize, and respond to email RFQs in 60-120 seconds. Using clustering models like K-Means and hierarchical clustering, it segments customer requests to prioritize high-value opportunities. It can also optimize pricing based on real-time market trends and customer data.

Email AI enables you to instantly respond to high-value AOG requests and empower sales agents to follow up, negotiate and land many more deals, thanks to a 1-2 hour first-responder advantage over competing quotes.

Solution Benefits:

High Volume:

Automatically handles hundreds of email RFQs daily without delays.

Unified Data Extraction:

Captures structured and unstructured data from emails and attachments.

Dynamic Pricing:

Optimizes pricing for each RFQ based on market trends.

Customer Segmentation:

Prioritizes high-value clients for faster response.

Rapid Turnaround:

Delivers quotes in under 2 minutes, greatly improving your chances.

Competitive Advantage:

Provides a 1-2 hour edge for AOG and high-priority requests.

Focused Sales Effort:

Allows sales teams to concentrate on strategic, high-value deals.

Customer Satisfaction:

Improved customer satisfaction and personal attention.

How it works:

Email AI intelligently processes each email to extract the essential data—such as part numbers, quantities, and urgency levels. It cross-references availability in your ERP, generating a complete quote with options and links, all dispatched within minutes.

  • High Precision: Seamlessly captures structured and unstructured data from emails and attachments (PDFs, Excel, images).
  • Smart Classification: Detects RFQ emails directly, eliminating the need for a separate mailbox.
  • Smart Customer Segmentation: Clusters RFQs by customer type, purchasing behavior, and urgency, ensuring prioritized responses and sales follow-up.
  • Dynamic Pricing: AI-driven analysis provides tailored pricing for each RFQ, accounting for market trends and customer-specific factors.
  • Customized Business Rules: Adjusts responses based on customer type, markup policies, and other business-specific rules.
  • Automatic Quotation: Dispatches quotes directly, accelerating your sales cycle and improving customer satisfaction.
  • ERP Integration: Updates your ERP with quote and part reservation details, keeping all systems in sync.
  • Scalability: Automatically handles over 1,000 emails daily, with effortless scaling as volumes grow.

Deployment Options:

Email AI operates as a standalone solution with seamless integration to your ERP system, independently enhancing your email response capabilities. It doesn’t require Inventory AI or other modules, allowing for quick and targeted implementation across your sales operations

Book a Call to see a demo and discuss the upside of Sales NOT reading email.